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Four Iconic Melbourne Venues For Your Next School Or Club Awards Night

Hosting an awards night for your school or sporting club is an incredible way to reward your guests, boost team morale and celebrate the year’s achievements. Events like these not only allow your club members to relish in their wins alongside their teammates, but offer friends and family a chance to celebrate their success as well. All in all, it’s a rewarding and engaging evening that’s sure to remain with attendees for years to come.

If you’re starting to organise your own awards night, one of the most essential elements is venue. Factors like proximity, capacity, setup and aesthetic are all important factors when deciding on the scope and feel of the event.

Here at Showtime Event Group, our passion is bringing your unique vision to life. With a host of stunning venues across South Wharf and a range of customisable menu packages that start at as little as $56 per person, it’s never been easier to plan. In fact, not only do you get the expertise of a dedicated Event Producer with your booking, but a special offer on groups of 200 or more.

As an added bonus, if you book for 200 or more attendees, we’ll provide a free DJ and free security guards. This not only adds to the overall experience but ensures that your event is safe and well-organised, leaving you free to enjoy the evening.

We have four beautiful venues across the South Wharf precinct, including the iconic SEA LIFE Melbourne Aquarium, Showtime Event Centre, Cargo Hall and Aerial. Keep reading to find out which one suits you.

1. Sea Life Melbourne Aquarium
Arguably one of Melbourne’s most iconic venues, there’s no grander stage for your next club or school occasion than the newly revamped SEA LIFE Melbourne Aquarium. Following the Oceanarium’s breathtaking $9 million renovation, you’re set to host an event that will leave guests wowed beyond words.

The aquarium’s versatile space can be customised to your unique vision, with options for themed decor, signage and lighting integrations. Catering, entertainment and security weave seamlessly into the occasion, relieving you of any stress. Guests are also guaranteed quick and easy venue access with a central riverside location, secure 24-hour parking and public transport nearby.

2. Showtime Events Centre
Our very own Showtime Events Centre, once a disused docking shed, is now a luxe converted warehouse-style space that’s sure to leave guests wowed. Its industrial design seamlessly blends original hardwood floors and soaring windows with modern elements like a custom chandelier bar and laser-cut LED-lit walls.

The riverside location provides stunning city views and a marquee area that’s perfect for pre-dinner drinks. Fully equipped with lighting, sound and A/V capabilities, Showtime Events Centre offers a unique blend of historical charm and contemporary comfort.

3. Cargo Hall
We adore Cargo Hall, and we think you will too.

Formerly a docking shed, Cargo Hall has been reimagined into a bright modern venue that still pays homage to its maritime past. Upon entry, guests are greeted by a glass conservatory overlooking the Yarra River and city skyline – perfect for arrival drinks. The venue’s recycled wood walls and backlit bar nod to its industrial roots, while an internal balcony offers a prime vantage point for speeches.

Fully equipped with A/V capabilities, Cargo Hall effortlessly adapts to any event style. From intimate gatherings to large parties, it seamlessly transforms to suit your unique vision.

4. Aerial
Located right by the Yarra River, Aerial boasts a modern and elegant aesthetic complemented by marble floors and gold accents. It features a generous capacity for 400 seated or 600 cocktail guests and showcases breathtaking panoramic views of Melbourne’s skyline.

It’s perfect for larger events, instantly transforming to suit the evening with custom lighting and A/V capabilities. Guests will be wowed by the VIP entrance and designated cocktail area.

And there you have it, four stunning South Wharf venues for your next school or team event. Chat with us today about your event needs and let us transform your dream into a reality. But be quick, our free DJ and security offer is for a limited time only! We can’t wait to hear from you.

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Talk Of The Town: Our newest venue, Melbourne Town Hall

We are proud to announce a triumphant success in winning the coveted tender for catering and venue management at the iconic Melbourne Town Hall. This landmark partnership marks a significant milestone in Showtime Event Group’s illustrious journey and signals a new era for Melbourne’s premier event space.

Showtime Event Group’s unwavering commitment to excellence and its alignment with the City of Melbourne’s visionary goals have positioned it as the partner of choice for Melbourne Town Hall. This esteemed collaboration is set to transform Melbourne Town Hall into the CBD’s most sought-after venue for a diverse range of events, from local and international acts to functions, communities, and keynote events.

Showtime Event Group Director of Experience, Brad Dabbs, expressed enthusiasm about the partnership: “As a company deeply rooted in Melbourne’s vibrant cultural landscape, we are honoured to have been selected as the exclusive catering and venue management partner for Melbourne Town Hall. Our shared vision with the City of Melbourne and Melbourne Town Hall aligns seamlessly with our commitment to delivering unparalleled experiences, with a focus on environment and social sustainability. Together, we aim to elevate Melbourne Town Hall to new heights, making it the undisputed venue of choice for a wide array of events.”

Melbourne Town Hall, an iconic landmark in the heart of the city, has played a pivotal role in Melbourne’s history since its establishment in 1867. A symbol of architectural grandeur, the Town Hall stands as a testament to the city’s cultural and civic heritage. Its versatile spaces and historic charm make it an ideal venue for a wide range of events.

This partnership marks the beginning of an exciting chapter for both Showtime Event Group and Melbourne Town Hall. Together, they are poised to create unforgettable moments and solidify the Town Hall’s reputation as the CBD’s most celebrated venue.

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The Enchanting Wedding of Effie and James

Welcome to the enchanting fairy tale wedding of Effie Kats and James Cerolini. Inspired by the eternal romance of Paris, the event exuded glamour and elegance, unfolding like a love letter to the City of Light. Join us as we reminisce on this sumptuous, star-studded affair.

The planning began in August 2021 after James proposed during lockdown. They shared a strong vision for the day from the start, backed by the bride’s background in luxury fashion design. “I’ve attended so many events,” Effie told Confidential, “and we wanted to create something truly spectacular for our guests.”

They opted for a spring ceremony at the inimitable St. Patrick’s Cathedral in Melbourne’s CBD, inspired by the venue’s soaring Gothic Revival interior. The pews were filled with 260 elated guests, many designers and celebrities in their own right.

Effie donned a jaw-dropping lace Zuhair Murad gown, complete with a dramatic train and sweeping embroidered veil. She traveled to Paris to find her dream dress, and after visiting several couture houses, stopped at Murad’s 1st arrondissement store last. The sales assistants gasped in unison as she emerged from the changing room, and she knew in that magical moment she had found ‘the one.’ Between wedding planning and several more trips to Paris for fittings, the bride even found time to design the bridesmaid dresses – intricate black silk corsets with matching skirts that could be worn together or separately.

After exchanging vows at the altar, attendees were welcomed into the iconic State Library of Victoria’s Ian Potter Queen’s Hall for a traditional sit-down reception. The venue matched the romantic Parisian theme perfectly, with soaring Corinthian pillars, marble stairs, vaulted ceilings and timber parquet floors.

Previously closed to the public but now fully restored to its original heritage grandeur, the hall transformed into a mirage of delicate crystalware, white roses and ambient pillar candles – the perfect canvas for a party.

Inspired by French bistro cuisine, SEG curated and catered the meal, offering delicacies like kingfish ceviche, steak au poivre and 18-hour braised lamb ribs. A slice of the dreamy three-tiered buttercream cake completed the indulgent meal, leaving guests refreshed and ready to dance.

After the bride changed into a custom Alin Lekal dress, DJ Perri Lee kicked off the party with a musical journey through the decades. With great food, plenty of drinks, and the best of company, the night unfolded into a whirlwind of dancing and delight.

We’re so honoured to have been a part of this incredible journey and wish the newlyweds a lifetime of joy. Congratulations to Effie and James!

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A Love Affair at State Library Victoria: Showtime Event Group Presents Dream Wedding Inspiration

State Library Victoria emerges as the quintessential dream wedding destination, as showcased in a recent editorial photoshoot hosted by Showtime Event Group and shot by Melbourne photographer Andrew Avi.

Nestled in the heart of Melbourne, State Library Victoria provides a picturesque backdrop for couples seeking a truly enchanting wedding experience. With its rich history and architectural grandeur, the venue captivates the imagination and sets the stage for unforgettable celebrations.

Showtime Event Group, recognised for its expertise in event management, collaborated with a handpicked selection of Melbourne-based suppliers to curate an extraordinary editorial photoshoot. This collaboration underscores Showtime Event Group’s commitment to excellence and its ability to orchestrate flawless weddings at State Library Victoria, as recently demonstrated with the wedding of Effie Kats and James Cerolini, who celebrated their marriage at the iconic Melbourne venue in a luxurious star-studded affair.

From the exquisite bridal designs by ALIN LE’ KAL [@alinlekal] to the captivating floral arrangements by Botanics Melbourne [@botanicsmelbourne], every detail exudes sophistication and charm. Hair and makeup artistry by LouLou [@hairbyloulou_] and Nicole Kene [@bridalbynicolekene, @nicolekene_makeup] accentuated the natural beauty of the bridal party, while the melodious tunes of Evangeline Victoria Music [@evangelinevictoriamusic] filled the air with romance and enchantment, brought together by the mastery of CVA [creative_vision_audio].

Andrew Avi is the photographer of choice at State Library Victoria. Andrew works internationally and especially loves shooting weddings in Paris and Lake Como. Alin Le’Kal creates handmade bridal and evening wear using the highest quality fabrics, and is recognised to be one of Australia’s most influential designers.

“At Showtime Event Group, we believe in creating weddings that transcend expectations and leave a lasting impression,” says Brad Dabbs, Director of Experience at Showtime Event Group. “State Library Victoria offers a one-of-a-kind ambiance that elevates the wedding experience, and our team is dedicated to ensuring every moment is nothing short of magical.”

For couples seeking a wedding venue that exudes elegance and sophistication, State Library Victoria stands as an unrivalled choice. With Showtime Event Group at the helm, every aspect of the wedding journey is fabulously planned, and remembered always.

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Corporate Christmas Parties In Melbourne: Unforgettable Experiences Await

As the festive season approaches, it’s time for Melbourne’s corporate world to don its festive attire and get ready for an unforgettable celebration. At Showtime Event Group, we’re excited to present three iconic venues that promise to add a touch of sparkle to your corporate Christmas party. Say hello to Old Melbourne Gaol, Polly Woodside, and Hellenic Museum – each offering a unique and enchanting experience that’s out of the ordinary.

End-to-End Service & All-Inclusive Packages
Our commitment to creating memorable moments begins with our end-to-end service and all-inclusive packages. When you choose Showtime Event Group for your corporate Christmas party, you can relax and enjoy the festivities while our dedicated event producer takes care of every detail.

Central Locations & Spectacular Views
Hellenic Museum
Nestled in the heart of Melbourne’s CBD, the Hellenic Museum offers a central location that’s easy to get to. Whether you’re planning a breakfast, lunch, or dinner event, this venue provides a charming setting for your celebration.

Polly Woodside
If you’re looking for fun themes and a touch of adventure, Polly Woodside is the place to be. Explore this historic ship and choose from a range of party styles, including sit-down dinners, cocktail parties, and food station feasts. Conveniently located near public transport, hotels, and the Melbourne Convention and Exhibition Centre, Polly Woodside also offers stunning CBD views.

Packages For Every Budget
We understand that every corporate budget is unique. That’s why we offer a range of packages starting from just $61 per person*. Regardless of your budget, you can elevate your Christmas party experience and treat your team to an event they’ll cherish for years to come.

Book Your Unforgettable Corporate Christmas Party
Don’t miss out on the opportunity to host a corporate Christmas party like no other. Reserve your date at one of these iconic Melbourne venues today and ensure your team enjoys a celebration filled with wonder and excitement.

To book or inquire about our corporate Christmas party packages, please contact us here.

*Prices may vary based on package selections and group size. Terms and conditions apply.

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The NEW River Pavilion – is here…

Nature-Inspired Design
Drawing inspiration from Melbourne’s native beauty and the flowing Yarra River, The River Pavilion’s design is characterised by a colour palette inspired by the Victoria’s native flora. This carefully crafted aesthetic creates an inviting and organic atmosphere that seamlessly connects guests to the surrounding natural beauty. Moreover, The River Pavilion’s construction has been entrusted to local builders, infusing the space with a touch of community spirit and craftsmanship.

Weather-Proof Versatility
In acknowledgment of Melbourne’s unpredictable weather patterns, The Pavilion’s thoughtful design extends to providing a solution for any climatic challenge. Transparent glass panels can be swiftly installed in the event of rain or wind, ensuring that events can proceed seamlessly while safeguarding the stunning views that define The Pavilion experience. This adaptability sets The River Pavilion apart as a truly versatile event space.

A Venue for Every Occasion
The River Pavilion’s versatility is one of its greatest assets. Whether it’s a corporate conference, a fairy-tale wedding reception, or a vibrant cultural celebration, the River Pavilion is tailor-made to accommodate a myriad of event types. Additionally, it can serve as a standalone breakout space or event venue, seamlessly supported by the existing infrastructure within the Showtime Events Centre.

Mark Your Calendars
The River Pavilion is poised to open its doors to the public on Monday, 25 September 2023. Brad Dabbs, the Director of Experience at Showtime Event Group, expressed his excitement, stating, “We are delighted to introduce The Pavilion, an alfresco events space that captures the essence of Melbourne’s beauty and versatility. Whether it’s a corporate gathering, a wedding reception, or a cultural celebration, The River Pavilion offers an unparalleled setting that embodies the spirit of our vibrant city.” As Melbourne eagerly anticipates the unveiling of the River Pavilion, Showtime Event Group continues to solidify its position as a trailblazer in creating immersive event experiences that are as awe-inspiring as they are unforgettable. Stay tuned for the grand opening and prepare to embark on a journey of beauty, sophistication, and Melbourne’s inimitable spirit. We can’t wait to welcome you to The River Pavilion and create unforgettable events together.

At Showtime Event Group, we are renowned for curating extraordinary event experiences in stunning venues. We are now thrilled to announce our latest venture: River Pavilion. Nestled within the vibrant South Wharf precinct, the River Pavilion is set to redefine alfresco events in Melbourne, offering a unique blend of elegance, versatility, and breathtaking views.

A Captivating Addition to South Wharf
The River Pavilion stands as a testament to our dedication to creating unforgettable event spaces. This one-of-a-kind alfresco events space, located in front of the iconic Showtime Events Centre, promises to capture the vibrant essence of Melbourne’s culture. Situated against the backdrop of the Melbourne city skyline and the picturesque Yarra River, The River Pavilion offers guests unparalleled panoramic views, setting the stage for gatherings that are nothing short of extraordinary.

Elegance & Functionality in Harmony
Spanning an expansive 15×15 metres, The Pavilion boasts an impressive marquee structure that seamlessly blends elegance and functionality. Within this space, guests are welcomed by a meticulously curated selection of low and high seating arrangements, offering a stylish and comfortable environment for relaxation and connection. Complementing the inviting ambiance is a dedicated bar, ensuring that guests’ refreshment needs are effortlessly met.

Nature-Inspired Design
Drawing inspiration from Melbourne’s native beauty and the flowing Yarra River, The River Pavilion’s design is characterised by a colour palette inspired by the Victoria’s native flora. This carefully crafted aesthetic creates an inviting and organic atmosphere that seamlessly connects guests to the surrounding natural beauty. Moreover, The River Pavilion’s construction has been entrusted to local builders, infusing the space with a touch of community spirit and craftsmanship.

Weather-Proof Versatility
In acknowledgment of Melbourne’s unpredictable weather patterns, The Pavilion’s thoughtful design extends to providing a solution for any climatic challenge. Transparent glass panels can be swiftly installed in the event of rain or wind, ensuring that events can proceed seamlessly while safeguarding the stunning views that define The Pavilion experience. This adaptability sets The River Pavilion apart as a truly versatile event space.

A Venue for Every Occasion
The River Pavilion’s versatility is one of its greatest assets. Whether it’s a corporate conference, a fairy-tale wedding reception, or a vibrant cultural celebration, the River Pavilion is tailor-made to accommodate a myriad of event types. Additionally, it can serve as a standalone breakout space or event venue, seamlessly supported by the existing infrastructure within the Showtime Events Centre.

Mark Your Calendars
The River Pavilion is poised to open its doors to the public on Monday, 25 September 2023. Brad Dabbs, the Director of Experience at Showtime Event Group, expressed his excitement, stating, “We are delighted to introduce The Pavilion, an alfresco events space that captures the essence of Melbourne’s beauty and versatility. Whether it’s a corporate gathering, a wedding reception, or a cultural celebration, The River Pavilion offers an unparalleled setting that embodies the spirit of our vibrant city.” As Melbourne eagerly anticipates the unveiling of the River Pavilion, Showtime Event Group continues to solidify its position as a trailblazer in creating immersive event experiences that are as awe-inspiring as they are unforgettable. Stay tuned for the grand opening and prepare to embark on a journey of beauty, sophistication, and Melbourne’s inimitable spirit. We can’t wait to welcome you to The River Pavilion and create unforgettable events together.

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Experience Culinary Brilliance

We are delighted to announce the highly anticipated launch of our new menus, poised to elevate the dining experience to new heights at corporate functions, industry events, weddings, and parties.

A Journey Of Collaboration And Creativity
Behind the scenes of our latest culinary triumphs lies a remarkable journey of collaboration and creativity. Guided by the visionary Executive Chef, Ryan McVeigh, our culinary team embarked on a huge amount of research to delve into the evolving preferences of our valued clients and explore the latest trends shaping the industry. In the spirit of innovation, the team united for memorable brainstorming sessions, which included immersive outings to local suppliers and renowned restaurants, fuelling their inspiration.

An Ode To Our Diverse Culinary Heritage And Local Produce
The heart and soul of Showtime Event Group’s new menus stem from the rich tapestry of the culinary team’s cultural heritage. Drawing upon their diverse experiences and nationalities, the chefs crafted menus that pay homage to the kaleidoscope of flavours that define the Melbourne dining experience. This passion for creative expression resonates through every carefully curated dish, promising to deliver unforgettable guest experiences.

Celebrating Local Suppliers And Quality Ingredients
Showtime Event Group takes great pride in nurturing strong partnerships with local suppliers to source the finest ingredients for their dishes. Among these esteemed suppliers are Farinacci Pasta, Bills Farm at South Melbourne Markets, and Calendar Cheese. By supporting local businesses, Showtime Event Group not only ensures the highest quality produce but also fosters meaningful connections within the community.

Regardless of the event type, our new menus are available across all of our venues, ensuring every occasion is graced with exceptional culinary experiences. While minor adjustments may be made to accommodate different kitchen sizes, the commitment to excellence remains unwavering.

Basic Seated Menu
A delightful selection of dishes for any event, offering elegant simplicity and satisfying flavours.

A sample of the menu:
Entrée – Mushroom and sage risotto, shaved parmesan, lemon oil
Main – Dijon baked barramundi, dill cream sauce, herb pilaf
Side – Rocket, radicchio, roasted capsicum, red wine vinegar dressing
Dessert – Sticky date pudding, butterscotch sauce, toffee crumb, lemon creme fraiche

Classic Seated Menu
Elevate your event with refined classics, beautifully presented to impress your guests.\

A sample of the menu:
Entrée – King fish ceviche, nam jim, pomelo, coconut, lotus root
Main – Glazed duck leg, red curry sauce, seared coconut rice, Asian herb salad
Side – Harissa baked cauliflower, tahini and sunflower seed dressing
Dessert – Vanilla panna cotta, sour cherry and rose gel

Premium Seated Menu
A gastronomic journey of indulgence awaits, featuring exquisite creations that will leave a lasting impression.

A sample of the menu:
Entrée – Ocean trout, celery root and apple remoulade, fennel brioche, horseradish aioli
Main – Saltbush lamb backstrap, warrigal greens cream, eucalyptus smoked potato, native herbs
Side – Duck fat roast kipfler potatoes, parsley, celery salt
Dessert – Chocolate and mint parfait, milk chocolate cremoux, mint cream, peanut brittle

Classic Day Delegate Menu
Perfectly tailored for corporate gatherings, ensuring a seamless blend of business and pleasure.

Premium Day Delegate Menu
Take your corporate event to new heights with a menu that combines sophistication and flavour in perfect harmony.

Fun Food Stations: Unleashing Creativity And Interactivity
For those seeking to infuse their events with excitement and a personal touch, Showtime Event Group’s Fun Food Stations offer the ultimate interactive experience:

DIY Mac And Cheese
Customise your macaroni and cheese with an array of delicious toppings, providing a comforting and creative culinary adventure.

Greek Street Food
Transport your taste buds to the streets of Greece with open chicken souvlaki and lamb bifteki, served with an array of traditional accompaniments.

Cheese Station
A cheese lover’s dream come true, featuring a carefully curated selection of premium cheeses and exquisite accompaniments.

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Elevating Corporate Networking Events with Unparalleled Venue Excellence

Showtime Event Group’s Aerial venue is the ultimate destination for corporate events. Below we focus on the Visit Victoria annual Destination Victoria conference networking party. By showcasing Aerial’s unique features, seamless event coordination, and incorporation of local elements, let us demonstrate how Aerial sets the stage for exceptional corporate experiences.

Event Overview
The Visit Victoria annual Destination Victoria conference networking party brought together Victoria’s tourism and events industry, offering a platform for professionals to connect and collaborate. With the conference held during the day at the Melbourne Convention and Exhibition Centre (MCEC), Aerial’s strategic location and outstanding amenities made it the ideal choice for the networking event.

Event Theme & Styling
The event theme was Our Land, Our Locals — connecting our people, our land and each other to the things that make Victoria great. Showtime Event Group supplier Botanics Melbourne utilised natives and natural fibres such as bark and branches in the styling of the venue, along with the custom floral installations throughout the venue.

Unparalleled Venue Features
Aerial’s standout features added an extra touch of allure to the event. Its prime location offered breathtaking 360 skyline views, providing a stunning backdrop for networking and fostering an unforgettable atmosphere. The venue’s state-of-the-art audio-visual capabilities, managed by Scene Change, ensured a seamless integration of technology, enhancing presentations and entertainment.

Embracing First Peoples and Local Suppliers
The event celebrated Victoria’s cultural diversity by incorporating First Peoples and local suppliers. This inclusivity was primarily achieved through the careful selection of products and suppliers, creating an authentic and meaningful experience for attendees.
Kiernan Ironfiled, a Dharug man and a professional Yidaki/Didgeridoo player, greeted guests in the foyer with a feature performance. Miss Dee, a Melbourne based singer, guitarist and DJ, entertained guests with an ambient acoustic set and her infectious energy and stage presence.
Styling elements, including florals inspired by First Nations, added a touch of cultural significance to the event, reflecting the commitment to honouring local traditions.

Captivating Culinary Experiences
The cocktail event at Aerial showcased interactive food stations, including a wok station and a create-your-own dessert station. These culinary experiences engaged attendees, stimulating networking discussions and creating a memorable experience. Native treats from PAWA, a local Indigenous supplier, were featured at a dedicated food station, celebrating Victoria’s rich Indigenous heritage. Taka Gin Co. offered First Nations inspired gin, featuring native botanicals.

Stylish Event Enhancements
Dann Event Hire provided modern furniture with orange earthy tones, complementing Aerial’s luxurious ambiance. The staging options, tailored to different styles of entertainment, allowed for seamless transitions and captivating performances. The grand entrance created by the venue’s stairs added a touch of grandeur, setting the stage for an unforgettable experience from the moment guests arrived.

The End Result
By seamlessly integrating strategic location, exceptional venue features, captivating culinary experiences, and the incorporation of local elements, Aerial delivered a truly elevated and memorable experience for corporate clients. Aerial’s commitment to excellence and attention to detail solidifies its position as the unrivalled after-party destination for events held at MCEC.

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EOFY Party Checklist

How To Stay On Top Of Planning Your Dream Office Celebration!

The end of the financial year is a time for reflection, celebration and appreciation. While many look forward to the work Christmas party, an EOFY celebration is the perfect opportunity to show your employees how much you value them. By throwing an unforgettable party, you can not only celebrate the accomplishments of the past year, but strengthen company culture and inspire employees to set their sights on the future.

Our team of award-winning Showtime Event Group producers are dedicated to providing an unparalleled service that will handle every aspect of your event, from catering and desirable Melbourne venues to staffing and entertainment. Whether you’re planning an intimate gathering or an elaborate extravaganza, our experienced specialists will work with you to tailor a package that fits your business needs and budget.

We understand that planning a party can be stressful. With a wealth of corporate event experience, our team of producers have collated a handy checklist of things to consider while curating the office party of your wildest dreams.

1 – Brainstorm

Four to six months out, it’s time to start envisioning the celebration. This is the perfect opportunity to brainstorm with other members of the party planning team and throw around ideas that inspire. First, set a budget and guest list. Are you dreaming of a large event where guests can network freely or a small intimate gathering for core staff? Are you drawn to a no-holds-barred celebration or looking to save where you can? Do you want to give guests an excuse to dust off their floor-length gowns and tuxedos or relax with a casual setting and laid-back atmosphere?

This is the time to Pinterest to your heart’s delight, connect with colleagues and get a sense of what best suits your company’s needs. By determining budget and goals early on, you’re on your way to creating a seamless event that doesn’t blow the bank or inflate beyond control. An Showtime Event Group producer can help refine your ideas, tailor a budget and curate an aesthetic for your EOFY celebration. Plus, with the aid of our team’s expertise, you’re bound to come out the other side with complete peace of mind.

2 – Start Booking Venues

Two to four months before the bash is the ideal time to contact venues and solidify your vision for the event. Start considering how your chosen venue could enhance the day and align with the party’s overall vibe. Accessibility, aesthetic and location are absolutely paramount, and with a diverse venue portfolio spanning both inner and outer Melbourne, the Showtime Event Group team can help you secure your dream setting with ease. Even better, our specialists have the best connections and lead times to secure ideal dates without compromise.

Are you picturing an elegant black-tie evening in the mahogany halls of the State Library? An interactive cocktail party at Old Melbourne Gaol? A garden party at Rippon Lea Estate? A modern sit-down dinner gala at Aerial? No matter your flavour, our venue portfolio has something to suit everyone. Our venues are also easily accessible by car or public transport and can be adapted for both indoor and outdoor events. What’s not to love?

This is also a good time to book photographers and any entertainment such as DJs, bands or dancers as they tend to book out first!

3 – Send Out Invitations And Finalise The Menu

You’re two months out and it’s finally time to fill up the event. Send out invites early to ensure maximum attendance and make sure to set a firm RSVP date. If you work across multiple locations, email invites are a handy way to make sure the details don’t go astray. Take a stance on the attendance of plus ones and children or family members depending on your desired party size. Consider your venue when sending out invitations as most have a cap on maximum capacity and make sure to follow up with guests if they don’t respond to the RSVP for catering purposes. It’s also a good time to finalise seating plans if the event is a sit-down experience.

Speaking of catering, two months out is an ideal time to taste test menu selections and make cuisine decisions. Our SEG caterers have a range of mouth-watering options to leave guests raving. Our menus are diverse, delicious and fully customisable. All menus are available on individual plates or share plates at no extra cost and can incorporate additional dishes at your request. Our plated menus can be substituted for Asian-inspired, Greek-inspired or plant-based cuisine – as well as upgraded to a multi-course Indian or Asian-style banquet. We also have kosher and halal options available. Likewise, if you fancy breaking the traditional sit-down dinner setting, we now offer lunch, brunch and cocktail menus to suit every setting.

4 – Start Solidifying Decor And Aesthetic

Ultimately, a party’s vibe is paramount. One month out is a good time to arrange decor, furniture and other party essentials like gift bags. If you’re sourcing your own florals and centrepieces, secure vendors and arrange transportation. If you fancy a stress-free option, let SEG event producers track down decor to suit any event to a tee. Ambience and atmosphere are our bread and butter, so if in doubt, chat with us about how we can transform your party into an event to remember.

EOFY parties are the perfect time to think outside the box, so have fun with your decor! Try a cosy nook of armchairs for guests to chat in or a fun photo booth for memories that last a lifetime.

5 – Make A Run Sheet

Once you have guests confirmed, a venue secured, decor organised and menus tested, it’s time to write up a run sheet of events. One month to three weeks out is a great time to plan the flow of events and ensure a seamless experience. Depending on your party plan, you might want to open the event with formalities and a toast from senior management. EOFY is the perfect time to recognise the hard work of staff members and boost team morale by acknowledging their wins.

If you have entertainment and meals planned, incorporate this into the run sheet so event staff are aware. You might even consider printing a flow of events for guests so they know when to expect certain activities such as team-bonding or cocktail hour.

6 – Last Minute Details

One to two weeks out and the event is fast approaching. How exciting! Now is the time to check in with suppliers, liaise with your party planner, finalise last-minute RSVPs and confirm a head count with caterers. If you’re planning on picking up or transporting items to the venue, keep those dates clear and communicate your movements with venue staff. Conduct a final walk-through and inspection of the venue, create a contact list of key personnel, finalise any official speeches and prepare any necessary signage.

7 – Time To Party!

After arriving at the venue early to set up or letting your party planning team take that responsibility off your hands, it’s time to enjoy the event! Greet guests as they arrive and provide any necessary information as it arises, like the location of the toilets or where they are seated. Our SEG producers pride themselves on removing the stress from your day and handling any mid-event occurrences so you can party with your colleagues in complete peace.

So relax and raise a glass of bubbly – you deserve it!

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Expert Wedding Tips with Ella, Wedding & Event Producer

Showtime Event Group’s Wedding & Event Producer Ella shares her tips on themes, styling and stress free weddings in 2023.

What is your favourite styling trend at the moment and why?
I am loving floral wedding dresses. Think Sophia Bush & Grant Hughes.

What are the best ways to incorporate a vibrant colour palette into a wedding theme?
It could be as simple as adding colour into your bouquets or centrepieces, although I really love a bold bridesmaid dress colour, bold colour lip or a statement pair of shoes.

What are some tips or suggestions that you give to couples when classifying their design style?
Research! There is so much information out there to help you classify what kind of wedding style you want. In saying that, there are no rules with weddings or designs. You can really make it your own. So, you want a modern reception with a more traditional ceremony style? Go for it! Or you love the look of an industrial space but want a touch of elegance in your styling? Do it! 2023 is the year to break the rules!

What are some often overlooked details couples can forget in the lead up to the special day?
To have fun and not get too focused on the things that aren’t exactly as you had planned or have had to change last minute. It will only make you stressed, and it’s likely your guests won’t notice or have any idea what you had planned anyway!

What is the most unique wedding favour that you’ve seen?
I had a couple who loved to travel but were limited during the lockdowns in Melbourne during the pandemic. Coincidentally, they were also planning their wedding during this time. They gathered photos of themselves at key landmarks around the world – think the Eiffel Tower, Stonehenge etc. The Groom was an avid knitter, so he knitted small bags for the guests which held a small amount of Lego. The Lego inside built a miniature version of the landmark photo attached to the knitted bag, and a QR code next to this photo sent the guest to a webpage with instructions on how to build it.

Talk Of The Town: Our newest venue, Melbourne Town Hall

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